Electronic Invoice Receipt
Service description
The pilgrimage town of Kevelaer accepts electronic invoices (e-invoices) in the XRechnung standard format (or ZUGFeRD/Faktur-X). The choice of format is up to the invoicer.
An electronic invoice contains structured data. This data is transmitted automatically. It is fed directly into the IT systems of the Pilgrimage Town of Kevelaer (the invoice recipient). A PDF file is not considered an e-invoice in accordance with the EN 16931 standard and therefore does not meet the requirements. Nevertheless, the Pilgrimage Town of Kevelaer also accepts and processes invoices in PDF format. See below for more information on submission, etc.
To ensure the efficient processing of electronic invoices—both sent and received—the following formalities must be followed:
Invoices as X-Invoices:
- To convert the invoice, please use the State of North Rhine-Westphalia portal at https://www.vergabe.nrw.de/wirtschaft/e-rechnung-nrw
- To forward the X-Invoice, please use the routing ID (051540032032-31001-85) for the pilgrimage town of Kevelaer. This can be found in the footer of every letter.
Invoices in PDF format:
- To send invoices by email, please use only the following email address: fibu@kevelaer.de —please delete any other email addresses you may have previously used for sending invoices!
- Please use the email address listed above exclusively for invoices addressed to the Pilgrimage Town of Kevelaer (not Stadtwerke, Technische Betriebe, or Niersenergie GmbH).
- This mailbox is intended exclusively for sending electronic invoices.
- If invoices are sent electronically, please do not send additional copies by mail.
- Please send invoices only as attachments in PDF(A) format.
- One PDF file must be generated per invoice. The email text is automatically included in the digital copy.
- The PDF must be attached directly to the email (not additionally compressed).
- The system can only process emails that meet the above requirements (a PDF attachment is required).
What else should I know?
Please understand that we can only process and pay your invoices properly and promptly if the specified parameters are met.